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Job Opportunity. Clark College, Washington. Emergency Manager - Program Specialist 3

Job Title:Emergency Manager - Program Specialist 3
Closing Date/Time:Continuous
Salary:$3,807.00 Monthly
Job Type:Full-time
Location:Clark College Main Campus, Vancouver, Washington

Clark College is currently accepting applications for a full-time, permanent classified Emergency Manager – Program Specialist 3 who reports to the Director of Safety and Security. This position under general direction is responsible for assisting in the day-to-day development, implementation, and delivery of the Emergency Management program and activities for Clark College's main campus and satellite sites. The purpose of this work is to strengthen emergency management efforts throughout the college and meet all alignment requirements with state/local Homeland Security plans and infectious disease plans. The position will coordinate and facilitate all aspects of Emergency Management services and activities, providing technical assistance and specialized knowledge to Emergency Management participants, staff and outside entities, and recommending resolutions for complex problems and issues related to Emergency Management. The position will assess Emergency Management participants' needs and develop specialized services and trainings unique to Emergency Management. It will also support the work of the Emergency Management Planning Committee to guide the college community towards a higher level of readiness through a variety of activities including formation of partnerships across the College and within the local community.
Clark College, located in Vancouver, Washington, it is Washington State's second largest community college. Partner agencies include: Clark County Public Health, Vancouver Fire District, City of Vancouver, and the Vancouver Police Department. The primary goal of this position is to create a safer college environment for students, faculty, and staff, supporting the institution's goal of achieving full National Incident Management System (NIMS) compliance. This position will coordinate the College's ongoing update and maintenance of the emergency operations plan and continuity of operations planning (COOP). In coordination with various special needs groups, the advanced behavioral threat assessment team, and local first response agencies, the position will develop and oversee college-wide training made available through various modalities, including social networks and on the college website, as well as live exercises that will prepare the main campus and three off-site locations.
Clark College is an equal opportunity employer. Protected group members are strongly encouraged to apply.  Clark College does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in its programs and activities. The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, goals, and objectives of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance diversity and equity on our campus and in our community. Questions regarding the College's Affirmative Action Policy may be directed to the Director of Human Resources, (360) 992-2105.

 Position Responsibilities:

  • Assist in the planning, coordination, and implementation of the Emergency Management program, plan, and procedures.
  • Review, change and/or develop current and new plans and procedures as needed.
  • Organize emergency exercises and assessments. Review results and makes improvements.
  • Oversee Emergency Building Coordinators (EBC) and Clark College Community Emergency Response Team (CERT) members; facilitate ongoing training, team meetings, and recruitment of members. 
  • Update and manage evacuation maps, including periodic review of effectiveness/placement, new map locations and coordination with other departments to manage ADA and OSHA regulation requirements.
  • Plan and support the implementation of all regular meetings and training sessions for the Emergency Management Planning Committee, response teams, and large scale disaster drills.
  • Recruit internal and external candidates to participate in the Emergency Preparedness Teams (e.g. Emergency Building Coordinators, Clark College Community Emergency Response Teams, ICS, etc.).
  • Assist departments and sites with emergency and plans and procedures.
  • Inspect and inventory the College's emergency management facilities, equipment and supplies to determine their operational and functional capabilities in emergency situations.
  • Keep informed of internal and external activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of implementation.
  • Represent the Director of Risk Management Services in daily business at staff or college meetings or conferences with the general public relating to Emergency Management at the College.
  • Oversee ongoing maintenance of the Continuity of Operations Plan.
  • Make public presentations on emergency management topics.
  • Serve as resource providing program information and technical assistance to program participants, staff and outside agencies.
  • Maintain databases, including Rapid Responder. Ensure data and other related content is accurate and up-to-date.
  • Foster relationships to sustain collaboration with key departments in the College (e.g. Facilities, Security, IT, Disability Services) as well as partners in the community.
  • Attend meetings and conferences as Emergency Management representative.
  • Work with internal and external partners to update the emergency response guide and emergency operations plan.
  • Gather information and data needed to analyze project activities.
  • Prepare training and promotion materials to orient new students and staff to the emergency response guide.
  • Maintain Emergency Management web page.
  • Perform other duties as assigned.

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
  • Education: high school diploma or equivalent is required; associate or bachelor's degree in Emergency Management, Risk Management, Public Administration or closely related field and completion of Incident Command System (ICS) training preferred.
  • Experience: for applicants with a high school diploma or equivalent 5 years' experience in the field of emergency management or preparedness is required OR for applicants with an associate or bachelor's degree, three years of experience in the field of emergency management or preparedness is required. Experience in an educational institution is preferred.
  • Computer Skills: experience using Microsoft Office Suite, including MS Word, Excel, Outlook, Access or comparable software/systems, and on-line database programs.
  • Interpersonal Communication: strong ability to communication and deliver engaging, comprehensive presentations on the status of emergency program activities to a variety of audiences. Ability to prepare and communicate in writing via correspondence, reports and other written products using common software.
  • Coordination and Organization Skills: excellent organizational skills and records management experience.
  • Self-directed and Supervisory: ability to work independently as well as to lead the work of others.

Job Readiness/Working Conditions:
  • Must possess and maintain a valid driver's license.
  • Work hours are Monday-Friday 8-5pm, with some evening and weekends as needed.
  • Ability to complete all required Incident Command System (ICS) training courses.
  • Ability to act as a liaison with emergency management representatives from federal, state, local and private sectors.
  • Ability to work under strict deadlines and changing priorities with minimal supervision.
  • Willingness to be flexible with shift as hours and days may vary according to program activities.
  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation. 
  • This position is represented by Washington Public Employees Association. As a condition of employment, employees are required to become a member of WPEA or pay a representation fee.
  • As a condition of employment, this position requires a background check be conducted on applicants prior to hiring.

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