Sunday, February 12, 2017

Job Opportunity. NYC EM Specialist. Procurement Analyst

NYC EMERGENCY MANAGEMENT
GRANT FUNDED UNTIL 6/30/2018 WITH THE POSSIBILITY OF AN EXTENSION
CITYWIDE JOB VACANCY NOTICE
Civil Service Title: EMERGENCY PREPAREDNESS SPECIALIST
Title Code No.: 06766
Salary Range: $60,000 - $70,000
Office Title: PROCUREMENT ANALYST
Division/Work Unit: ADMINISTRATION/FINANCE
Work Location: 165 CADMAN PLAZA EAST BROOKLYN, NY 11201
Hours/Shift: 9 – 5/ MONDAY – FRIDAY
Number of Positions: 1
JOB DESCRIPTION
The Procurement Unit solicits and awards contracts for goods and services (professional and standardized) and manages contracts held by agency program units.
Under the supervision of the Deputy Agency Chief Contracting Officer (DACCO), the responsibilities of the Procurement Analyst include, but are not limited to:
 Processing all procurement and contract actions for assigned program units, including project development, writing and releasing solicitations, reviewing proposals, processing documents such as pre-solicitations reports, public hearing submissions, City Record ads, recommendations for award, vendor responsibility determinations and registering of contracts with Comptroller
 Processing contract amendments, renewals and extensions; handling contractor performance evaluations
 Ensuring citywide procurement policies are followed in contract processing, including Minority/Women-owned Business Enterprise (M/WBE) compliance
 Maintaining procurement and contract management tracking tools
 Performing all contracting functions in the Automated Procurement Tracking (APT) system; the Financial Management System (FMS); and internal agency purchasing systems
 Communicating with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
 Providing technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
 Ensuing timely registration of contracts; accurately and efficiently manage procurements from time of assignment until registration stage.
 Identify challenges and solutions on contract matters; correspond with program and DACCO
The selected candidate will staff the Emergency Operations Center during emergency activations, and work non-business hours during emergencies. The selected candidate will also assist with Ready NY presentations to external group and will undertake other special project as assigned.
QUALIFICATION REQUIREMENTS
1. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences, or related field, and one year of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire or police or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made, or
2. A baccalaureate degree from an accredited college and two years of satisfactory full-time paid professional experience in one or a combination of the area listed in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accredited organization and six years of satisfactory full-time professional experience in the areas listed in “1” above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is made.
NOTE: New York City residency is generally required within 90 days of appointment. However, City employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
PREFERRED SKILLS
 Experience in the procurement of goods and services (professional and standardized preferred)
 Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process
 Awareness of the City’s Minority/Women-owned Business Enterprise (M/WBE) Program
 Ability to write business letters and correspondence. Advanced Microsoft Excel and Word skills
 Excellent writing, interpersonal, customer service and presentation skills
 Strong project management and organizational skills Working experience with APT, FMS, and VENDEX systems
 Ability to adapt to a fast-paced work environment and changing needs and priorities
TO APPLY
Current City Employees: Apply via Employee Self-Service (ESS). Go to Recruiting Activities > Careers and search Job ID# 281228
Non-City Employees/External Candidates: Apply via NYC Careers. Go to www.nyc.gov/careers
and search Job ID# 281228
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED
POSTING DATE:
02/10/2017
POST UNTIL:
UNTIL FILLED
JVN:
017/17/396
-AN EQUAL OPPORTUNITY EMPLOYER-
Special accommodations will be provided for disabled applicant 

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