BLACK EMERGENCY MANAGERS ASSOCIATION INTERNATIONAL

NYC EMERGENCY MANAGEMENT

GRANT FUNDED THROUGH 8/31/2021 WITH THE POSSIBILITY OF AN EXTENSION

CITYWIDE JOB VACANCY NOTICE

Civil Service Title: EMERGENCY PREPAREDNESS SPECIALIST

Title Code No.: 06766

Salary: $65,000-$79,000

Office Title: Program Manager, Strategic Programs

Division/Work Unit: Strategic Operations / Innovation and Strategic Programs

Work Location: 165 CADMAN PLAZA EAST BROOKLYN, NY 11201

Hours/Shift: 9 – 5/M – F

Number of Positions: 1

ABOUT NEW YORK CITY EMERGENCY MANAGEMENT

New York City Emergency Management (NYC EM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYC EM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

The mission of the Office of Strategic Operations is to strengthen New York City Emergency Management through progressive, innovative, and collaborative approaches to solving problems

JOB DESCRIPTION

New York City Emergency Management (NYCEM) has several exciting opportunities in the Office of Strategic Operations, and in the newly created Innovation and Strategic Programs Unit. This unit is responsible for the oversight of the agency’s new innovation initiative and for the development, coordination, execution, and implementation of agency wide and/or Citywide strategic projects and initiatives.. The Strategic Programs Project Manager leads the development and execution of these various initiatives, programs, and projects. Additionally, they may be asked to support innovative project implementation or innovation activities as needed, as part of the overall Innovation and Strategic Programs team. The candidate will also be responsible for the development and tracking of project schedules, requirements, charters, and deliverables, in addition to substantive work on select projects. The candidate is expected to maintain a positive attitude and approach, and to be an active member and participant in teams at both the unit and EOC team level. Responsibilities will include the following, and others as assigned:

Serve as an experienced project manager

· Project management of multiple high-level projects and project deliverables, with ongoing timelines, updates and briefing materials suitable for executive level

o Assist with management and administration of on-call emergency contract procurement, including timeline and initial kickoff event, and supporting the transition to Logistics. Work with representatives from 10+ agencies and 40+ vendors.

o Assist with social media tracking tool as needed, including coordination work among external agencies and non-government partners

o Assist with Citywide mass notification program

· Identify and track measures of success for ongoing and new projects

· Follow-through on assigned projects, meet assignment deadlines, request and obtain assistance from other NYCEM units or agency partners as needed. Convene stakeholders, track, distribute, and follow-up on action items; manage project components from multiple city agencies. Coordinate and conduct outreach to other NYCEM divisions/units and agency partners.

· Mentor less-experienced team members and project managers

· Manage and implement one-off high priority strategic projects as identified by the Commissioner and the Mayor’s Office; develop new strategies to approaching problems and propose different ideas when able

· Research best practices and existing solutions, and develop policy recommendations as needed/requested

· Participate or coordinate timely meeting invitations/facilitation as appropriate, and as requested

· Support implementation of strategic initiatives in line with the agency’s strategic plan

Serve as an experienced member of staff

· Manage vendors or third-party providers as needed.

· Compile memos, detailed agendas and/or notes from intra and interagency meetings, focusing on clear and concise communication

· Brief executives in emergency and non-emergency situations

· Serve in an Emergency Support Function, in Planning Section, or in field response capacity during emergency responses.

· Represent NYCEM and Strategic Operations at meetings, workgroups, and events when necessary.

· Write, edit, or update emergency plans/protocols/checklists as requested

The selected candidate will be assigned to periodic Emergency Operations Center team and will be expected to work non-business hours during emergencies. The selected candidate will also participate in drills and exercises, assist with Ready NY presentations to external groups, and will undertake special projects as assigned.

QUALIFICATION REQUIREMENTS

1. A master’s degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences or related field and one year of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire or police or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or

2. A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas listed in “1” above; or

3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in the areas listed in “1” above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

NOTE: New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

PREFERRED SKILLS

· Experienced project manager with proven ability to see high-impact projects through from start to finish strongly preferred

Experience using analytical (both qualitative and quantitative) skills to monitor project success strongly preferred
High level of proficiency with Microsoft Outlook, Word, Excel, and Power Point strongly preferred; familiarity with Visio preferred
Strong written, reporting and verbal communication skills strongly preferred
Ability to manage multiple competing priorities in a fast-paced, high stress environment strongly preferred
Ability to lead, to serve as an effective member of a project team, and to maintain a teamwork-focused mentality strongly preferred
Experience in emergency response strongly preferred
Comfortable with public speaking and executive briefings strongly preferred
Discretion and ability to maintain confidentiality strongly preferred
A broad understanding of NYC Emergency Management, responsibilities, core competencies and City operations preferred
Familiarity with ICS and EOC operations preferred
Familiarity with NYC, City Agencies, and City procurement processes preferred

To APPLY

Current City Employees: Apply via Employee Self-Service (ESS). Go to Recruiting ActivitiesàCareers and search Job ID#454893

AND

Send a copy of your resume & cover letter to jobs@oem.nyc.gov. Please include in the subject line the Job ID# and how you heard about this posting.

Non-City Employees/External Candidates: Apply via NYC Careers. Go to www.nyc.gov/careers/search

and search Job ID#454893

AND

Send a copy of your resume & cover letter to jobs@oem.nyc.gov. Please include in the subject line the Job ID# and how you heard about this posting.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

POSTING DATE:

12/4/20

POST UNTIL:

FILLED

JVN:

017/21/627

-AN EQUAL OPPORTUNITY EMPLOYER-

Special accommodations will be provided for people with disabilities