Job Opportunity: Emergency Preparedness and Response Trainer The Community Partnership for the Prevention of Homelessnes Washington, DC

 

Emergency Preparedness and Response Trainer

The Community Partnership for the Prevention of Homelessnes

Washington, DC

Contract

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Contract

Seeking : Emergency Preparedness and Response Trainer

JOB TYPE: Independent Contractor

TERM: March 1, 2024 – June 30, 2024 with agency option to extend

Compensation: Response must include compensation requirement(s)

CONTRACT SUMMARY

The Community Partnership for the Prevention of Homelessness (TCP) is seeking an experienced contractor to provide high quality Emergency Preparedness and Response Training as a part of TCP’s overall training responsibilities to the District of Columbia’s Continuum of Care. The Emergency Preparedness Trainer Contract is a time-limited. It that will be issued to a sole proprietorship, general partnership, LLC, non-profit, or other organization that is eligible to work in the District of Columbia. The selected trainer will train housing service providers on all aspects of emergency preparedness, to include, how to develop an inclusive emergency preparedness plan, what to include in a Continuity of Operations Plan (COOP), and what resources are available to ensure housing providers are prepared for different types of emergencies. The trainer shall also develop and/or provide tools and train providers on how to maintain a state of emergency readiness.

This contract includes creating virtual trainings for those people designated to create agency Emergency Preparedness plans, facilitating those trainings, pre- and post- work for each training, email correspondence, and compiling training evaluation data. The Trainer will work with the designated TCP staff, as necessary.

The Trainer will handle the following assignments:

• Develop suitable virtual training materials, including a PowerPoint presentation, and any other handouts, on Emergency Preparedness and relevant resources
• Lead trainings on a virtual meeting platform, including taking attendance and administering certificates of completion. Trainings will take place several times per year, based on need, but no more than once per month.
• Enable participant comprehension through effective training styles and skills, including table top exercises
• Manage virtual meeting host capabilities while facilitating training

Audience: The audience will be senior leadership staff at housing service providers, including CEOs, Directors, Program Managers, and other staff directly involved with creating the emergency preparedness plan and ensuring all staff are trained and drilled on the plan. Housing service providers include shelters, site-based housing programs, and scattered-site housing programs (i.e. program participants are scattered throughout DC).

Training Design Requirement

Topic:The Contractor should use its expertise to design an appropriate Emergency Preparedness and Response training for the defined audience. However, the training should include, the basics of emergency preparedness, explanation of a COOP, how to complete a COOP, and what should be included in a COOP. Additionally, training should include tools and tips for how to create an effective emergency preparedness plan, tools to use both while creating the plan and reviewing/updating the plan, and community resources for guidance on different types of emergencies. The training should also include a focus on accessibility, both for language and disabilities, and diversity, equity, and inclusion. The contractor shall use the DC Homeland Security and Emergency Management Agency (HSEMA) COOP template and include evacuation routes in the emergency preparedness training.

The designed training should not exceed three hours in duration per session or require prerequisites. A complete training session should be self-contained, only requiring a single session, rather than a multi-part, or multi-day meetings, and all required participation from attendees should be contained within the session.

The Contract will not establish an employer-employee relationship with TCP. It is expressly understood and agreed that during the term of this engagement, TCP’s relationship with the Emergency Preparedness Trainer will be that of an independent contractor and that neither this notice nor the services to be rendered hereunder shall for any purpose whatsoever or in any way or manner create any employer-employee relationship.

ESSENTIAL TASKS INCLUDE THE FOLLOWING:

Training Pre-work:

• Retrieve training registrant list from online registration portal
• Communicate training details effectively to participants in preparation for their training
• Ensure virtual meeting is properly set up for training facilitation, as needed

Training Post-Work:

• Create and administer electronic certificates of completion for attendees
• Administer training evaluation form
• Provide Training Team with a list of attendees and evaluation responses

Administrative Tasks:

• Manage email correspondence with Training Team regarding training details and requirements

Other Tasks:

• Review and update training curriculum and supporting materials as needed
• Other duties assigned as deemed appropriate

REQUIRED SKILLS AND ABILITIES

• Extensive experience in facilitating trainings for a variety of diverse audiences with variety of educational backgrounds, including but not limited to case managers, managerial staff and organizational leadership
• Advanced computer literacy and expertise with software use in a typical office environment, including MS Word, MS Excel, MS PowerPoint, MS Teams, Adobe, Dropbox, and Zoom. Familiarity with event platforms such as Eventbrite and Cvent are preferred, but not required.
• Excellent communication skills, including the ability to communicate clearly in writing and speaking to a wide range of audiences (homeless service providers, program representatives, public and private agency directors, etc.)
• High level of attention to detail
• Outstanding organizational and planning skills
• Ability to effectively prioritize and manage multiple tasks and timelines at the same time
• Comfort with public speaking and providing instruction to large groups
• Strong preference for applicants with experience in homeless services
• Strong preference for applicants located within DC or the surrounding areas of Maryland and/or Virginia

QUALIFICATION/ REQUIREMENTS:

QUALIFICATIONS

• Trainers must have Bachelor’s degree in human or social services, or equivalent combination of education and experience.
• 2+ years of training experience, including on Zoom (or other virtual meeting platforms). Experience training for homeless services providers preferred.

* 2+ years of curriculum development preferred

* Must have an up to date District of Columbia Basic Business License

EQUIPMENT

The Trainer must have the following equipment to perform the tasks associated with this Trainer Contract

• Computer (Minimum requirements: RAM 16 GB/Memory 500GB)
• Telephone capable of making and receiving calls
• Reliable internet service
• License to Zoom One Pro

RESPONSE PROCESS

Email Response to RFP@community-partnership.orgwith Emergency Preparedness Training in subject line. Responses shall include:

• Resume,
• Draft Scope of Work, including learning outcomes and a proposed outline for the training,
• Compensation requirements, and
• List of three references within the past three years

Application Deadline: January 12, 2024 by 11:59 p.m.

No phone calls.

TCP has a mandatory COVID19 Vaccination (and booster) Policy. On your first day on site, you will be required to produce a COVID19 Record of Vaccination or other documentation to prove to TCP that you have been fully vaccinated from the coronavirus. Further, TCP contractors must also follow all health and safety protocols established by TCP to help maintain a safe workplace and healthy environment.

The Community Partnership for the Prevention of Homelessness is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel actions affecting contractors, employees or applicants for employment. Personnel or selection decisions shall be based on merit and the ability to perform the essential functions of the work, with or without reasonable accommodation.

If you have any questions about our company policies or your rights as an applicant or require a reasonable accommodation, please contact our Office of the General Counsel at 202.543.5298 (ext. 307).

Job Type: Contract

Work Location: In person

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